A person required to preserve records in relation to a LBTT return or non-notifiable transaction can fulfil this obligation by:
- retaining the original documents; or
- preserving the information contained in the original documents
As long as records meet the requirements specified in legislation, a person can preserve them in whatever format - paper and/or electronic - they prefer, including but not limited to:
- computer hard drive;
- tablet or smartphone;
- magnetic tape;
- flash drive or memory stick; and
- optical media such as a CD, DVD or Blu-Ray.
Whatever format is decided on, records required to be kept and preserved must be easily accessible to us if we request to see the documents.
If records are kept on a computer and it is later upgraded to a new computer system which is not compatible with the old system, records held on the old system must remain accessible for the time periods specified in LBTT9003. If this is not possible, paper copies of these documents must be kept.
If a person preserves the information contained in paper records on computer by transferring the information into an electronic form the method of storage used must be capable of:
- capturing all the information needed to make a correct and complete LBTT return; and
- reproducing that information in a legible form.